Accept an Invite to your Organization

In this article

You've been invited to your company's Whereby account. Now what? This article will walk you through how to accept your invite and get going with a personal room.

  1. Accepting your invite
  2. Personal vs. Team Rooms
  3. Get Personal Room notifications

If your company has recently starting using Whereby for Business, you should receive an email invite that you can use to create your account on the business domain.

Click the Accept invitation link to go to the account creation page, where you can choose your Display Name that will show in a room while you're logged in.

After creating your name, you'll be asked to create your own personal meeting room. This will be separate from any Team rooms and will be yours to control.

After Creating your room, you'll be taken to your Whereby for Business Dashboard. This will list any Team Rooms that are owned on the account, and is also a place where you can access your personal room.

Team Rooms Vs. Personal Rooms

Your personal room is much like a personal virtual office, perfect for one on one conversations or quick syncs with individual team mates. Your personal room can be locked to outside guests as well as your team mates so there won't be a chance for interruption during a focused work session. You can use your personal room URL in your e-mail signature or other productivity apps like Hubspot or Calendly. 

💡 Pro Tip: Bookmark your personal room on your browser for quick access and don't forget to set up notifications for your room to be notified when someone knocks. 

Team rooms are accessible to the entire team organization. We consider these much like virtual conference rooms perfect for weekly team syncs or external client meetings for projects that involve several team members. Every member of the organization will be able to lock the team room to outside guests, enter the room when locked, and let in outside guests. All members of the organization also have the ability to record a meeting (Chrome only). 

💡 Pro Tip: Working on building a little company culture across time zones and distance? Make a team room called "happy hour" or "lunch break" and set up a weekly social time for team members. 

Personal Room Notifications

Never miss a meeting when you set up notifications for your personal business room!

The first time you enter an Whereby room you've created, you'll be asked if you want to turn on notifications for the room. Click Enable to turn them on.

When you choose to enable notifications, you will be asked for confirmation from your browser.

Once you allow notifications you will be notified whenever a user knocks or enters your room. You will need to have your browser open to receive the notifications but do not need to be in your room or on the Whereby website. 

Note

We do not send notifications if you have your Whereby room on an active browser tab. We do this because we don't want to interrupt a meeting in progress, so we assume the room is in use if the tab is active

Confirm Notification Settings

If you do not receive a prompt to allow notifications when you enter a room that you own. It may be that you have already dismissed or blocked notifications on your browser. To check this, follow the steps below:

Chrome

1. Navigate to your browser's settings page (you can type in chrome://settings/ in your URL bar)

2. Choose Advance settings

3. Under Privacy and Security click Content Settings

4. Choose Notifications

5. If Whereby is under the Block section switch it to Allow

Firefox

  1. Click the menu button 
  2. Choose Preferences
  3. Select Privacy & Security and go down to the Permissions section
  4. Click the Settings button next to Notifications
  5. If Whereby is under the Block section switch it to Allow
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